Kington Langley Parish Council regard your privacy as important and any personal information given in any correspondence will only be used to enable the Parish Council to conduct its business and will be in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018. Therefore it may be necessary to store information by electronic means or and as hard copy files. If you do not wish this, please inform the Clerk.
Email: klparishclerk@kingtonlangley-pc.gov.uk
Privacy on this Website
Please note this policy DOES NOT cover all data collected, stored and used by the Parish Council, and only covers the Parish Council website and email(s). Please see Policies & Notices for the Parish Council GDPR Policy.
This website is operated by the Kington Langley Parish Council. You can contact us by emailing the Clerk on klparishclerk@kingtonlangley-pc.gov.uk.
What information we collect, use, and why
We collect or use the following information to provide Parish Council Services, comply with legal requirements or dealing with queries, complaints or claims:
- Name and Contact Details
- Any information provided to us through email or contact forms
- Any other information the Parish Council already holds or receives from other organisations.
We collect or use the following information to prevent, detect, or investigate crimes (spam, fraud and other malicious activity) and for basic website usage statistics:
- IP Address, Browser Information and any other information provided automatically by accessing this website and its services.
Lawful bases and data protection rights
Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.
Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website.
Your right of access – You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for.
Your right to rectification – You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete.
Your right to erasure – You have the right to ask us to delete your personal information.
Your right to restriction of processing – You have the right to ask us to limit how we can use your personal information.
Your right to object to processing – You have the right to object to the processing of your personal data.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you.
Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time.
If you make a request, we must respond to you without undue delay and in any event within one month.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
Our lawful bases for the collection and use of your data
Our lawful bases for collecting or using personal information to provide Parish Council services, dealing with queries, complaints or claims and legal requirements are:
- Legitimate Interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interest is providing council services and dealing with your queries and complaints.
- Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.
- Public task – we have to collect or use your information to carry out a task laid down in law, which the law intends to be performed by an organisation such as ours. All of your data protection rights may apply, except the right to erasure and the right to portability.
Our lawful bases for collecting or using personal information to prevent, detect, or investigate crimes (spam, fraud and other malicious activity) and for basic website usage statistics are:
- Legitimate Interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
- Preventing Spam, Fraud and other malicious activity
- Understanding how many people use the Parish Council website, and its services.
Where we get personal information from
- Directly from you
- Suppliers and service providers, including our hosting provider BlackNova Designs.
How long we keep your information
All data provided will be kept as long as required to provide our services, monitor our site usage, prevent spam and malicious activity or as required by law.
Who we share information with
Data processors
BlackNova Designs
This data processor does the following activities for us: Provide hosting services for this website and Parish Council emails.
BC Website Design
This data processor does the following activities for us: Provide the Village Calendar. Basic statistics and IP, Browser and automatically collected information (as detailed above) may be shared and/or stored by BC Website Design.
Others we share personal information with
- Professional or legal advisors
- Financial or Fraud investigation authorities
- Relevant regulatory authorities
- External auditors or inspectors
- Organisations we’re legally obliged to share personal information with
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
How to complain
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
Last Updated
9 August 2024
We reserve the right to update this privacy policy at any time, without notice. New policies will take effect immediately after posting on this website.